![]() It also means I can largely forget about my daily list after I have taken a look at it first thing in the morning because I rarely have more than one or two tasks that have to be done that day. I find this approach is much less stressful than trying to get everything done that I have assigned for the day. Everything else are tasks that I would like to do that day, but nothing will die if I don't get round to them. The reason I chose this approach is because when I do have a 'do or die' task, that task is highlighted in my daily list. Over the years, I've tried both methods, and have settled on setting due dates only for things that absolutely have to be done on a specific day. The second approach is to not set any due dates except for tasks that absolutely must be done on a specific day. The first approach tells you to set due dates for all the tasks that you want to achieve on a specific day. The confusion originates from the two different approaches that are recommended. There are a lot of articles written about using due dates in your organisation system, and reading these can cause a lot of confusion. I would have liked to have given you the formulas for these filters, but as my labels and how I use flags will be different from yours, I suggest you head over to the Todoist filters help page to create some of your own based on your own labels and priorities. Most days I would not have more than three tasks in here, but it is the first filter I open in a morning because at the start of the day I want to know what I have to achieve today. This filter is used to show the tasks that I absolutely must get done today. It has the added benefit of giving you a great feeling when you have closed out all your AM tasks before lunch-time. When viewed on a smartphone (which is how I view my tasks during the day) this list can look overwhelming, so to make my list appear much more manageable, I assign tasks a label This then allows me to filter out tasks I can only do in the afternoon or evening and make my today list much smaller. I usually have between fifteen and twenty tasks set for each day. My Today Am filter is used only in the mornings. This allows me to use just one view to reassign a due date and process my inbox. This way I can see all the tasks I have not completed for the day as well as all the tasks I have collected throughout the day. ![]() I use this filter at the end of the day when I am closing off my tasks. My dashboard filter shows tasks that are due today and in my inbox (inbox tasks for me do not have a due date assigned). That is where your mental energy and creativity should be focussed. the things you should be thinking about are the projects that will make you a better person and help you to achieve great things. Routines should be the things you don't need to think about, they should just happen. Once your routines are separated and dated you are not going to forget to do them and it will free up your mind to focus on the things that really are important. It may take you a few days to get everything down, but the effort will be worth it. To help you with this, I have created a downloadable sheet you can use to help guide you through the process. ![]() Projects should be exclusively for things that will move your life to a better place. The idea is that tasks you have to do on a regular basis should be treated as a routine and not as a project. To set this up all you need do is make a list of your regular routine tasks such as ' take dog for walk' or 'prepare sales figures for last week', and then put these tasks into their relevant sub-category (daily, weekly, monthly etc). Your remaining projects will then be the projects that will improve your life and move you further forward.ĭoing this allows you to focus your attention on the real, life changing, life improving projects and you can forget about your routines because they will come up into your daily task list as and when they are due. Ideally, if your to-do list manager allows you, you should sub-categorise these into "daily", "weekly" and "monthly" recurring tasks. To avoid this, I recommend you put all your routine tasks into one project called "Routines" with recurring dates for when they are due to be completed. ![]() This results in losing focus on the things that really matter and the things that move their life forward. They group all their actions into individual projects and then find themselves overwhelmed by the sheer number of projects they have to complete. Most people who follow the GTD methodology don't do this. One of the key parts in my latest book, Your Digital Life ( Amazon / iBookstore), is separating out regular routine work and real projects - things that take your life further forward.
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